Foundation Administrative Coordinator
Prolanthropy, LLC.
Prolanthropy, LLC.
Florence, KY Florence, KY Part-time Part-time $18 an hour $18 an hour 4 days ago 4 days ago 4 days ago FOUNDATION ADMINISTRATIVE COORDINATOR CORPORATE Overview:
Our Purpose:
Prolanthropy exists to disrupt the archaic narrative that charitable giving must be driven by guilt and to end shame for those receiving aid from charities.
Our Niche:
We create once-in-a-lifetime experiences where our clients, donors, and recipients feel like rock stars and become fanatical followers of our managed foundations.
Prolanthropy is the largest and most successful provider of philanthropy management services in professional sports and collegiate coaching, specializing in forming and managing not-for-profit charitable foundations of professional athletes and coaches.
Corporate culture fit is of primary importance to Prolanthropy.
Our business is unique, and our success depends on having the right people on our team.
We have built a close-knit, team-focused business in an ever-changing industry.
We believe winning teams are filled with loyal, humble, hungry, and emotionally intelligent teammates.
Our corporate culture of teamwork can only exist in physical proximity, and thus, we are an in-person workplace with limited availability for remote work.
ROLE DEFINITION:
Prolanthropy is looking for a Foundation Administrative Coordinator to join our team.
This position will support the Foundation Management Team in completing tasks vital to our managed foundation's success.
This role will be key in offering administrative support for the foundation management teams through shipping logistics, accounting and finance processing, vendor onboarding and documentation, and auction fulfillment support as needed.
This is a key part-time, hourly position and will be located at the headquarters of Prolanthropy in Florence, Kentucky.
This position's exact days and hours are flexible, providing that the role is staffed at least 3 business days per work week.
This is an excellent opportunity to work within the world of philanthropic endeavors and sports management.
ROLE
Responsibilities:
Foundation Financial Transaction Approval:
Efficiently handle and process the approval of all Foundation financial transactions, such as invoices, receipts, and in-kind donations.
This includes receiving, reviewing, and processing vendor invoices and receipts promptly and accurately.
Verify the accuracy of receipt and invoice details, including pricing, quantities, and terms, to ensure compliance with company policies and contractual agreements.
Confirm that internal classing and coding of financial transactions is aligned with internal guidelines.
Foundation Vendors Onboarding:
Successfully onboard new Foundation Vendors via our standardized vendor onboarding process to expedite the integration of new vendors.
This process should include collecting essential documentation and contract terms and conducting necessary due diligence.
Foundation Financial Transaction Log Maintenance:
Maintain precise and accurate logging of FDN financial transactions into the foundations' Workbooks and databases accurately and in a timely manner.
Maintain complete and organized digital documentation of financial records for easy retrieval and reference.
Foundation Shipping and Logistics:
Execute the seamless, cost-effective movement of Foundation goods and materials by working with our shipping vendors and recipients to meet expectations.
Shipping Auction Items:
Successfully execute the internal shipping of tangible auction items to winners by collaborating with our Auction Fulfillment Manager to quickly ship tangible auction items.
FOUNDATION ADMINISTRATIVE COORDINATOR MUST:
Possess personal qualities with demonstrated experiences that match the Core Values of the company Adopt and use Entrepreneurial Operating System (EOS) as a management system for projects and team members Be a self-starter that possesses strong business acumen with problem-solving skills Possess strong administrative, planning, and communication skills Work well under pressure, and possess excellent time-management and organizational skills Demonstrate excellent written and verbal communication skills with an ability to convey information concisely and accurately to a variety of constituents Be organized with attention to detail and tenacity to complete tasks on a tight schedule Foundation Administrative Coordinator P a g e 2 Demonstrate the ability to work well in a team environment; be a team player who can take and give direction and works well in a fast-paced environment; ability to deliver effective turnkey solutions in a limited timeframe Ability to work independently and prioritize tasks in a fast-paced environment Take ownership of multiple projects at once
Qualifications:
1-2 years equivalent work experience in an administrative support role Track record of administering shipping in a high-volume environment Be familiar with financial terminology and accounting terminology Proficiency in all Microsoft Office platforms, especially Excel QuickBooks familiarity is a plus Be legally qualified to work in the United States Will consent to a pre-employment background check, including education and work history verification, as well as a criminal background check Be able to lift up to 30 lbs.
without discomfort.
Prolanthropy utilizes the DISC Model and The Six Types of Working Genius Assessment, which assesses current staff and candidates' strengths, weaknesses, and personality types.
Candidates should be familiar with these assessment tools and be prepared to take one or both if selected for an interview.
The candidate may also be asked to take the Tri-Metrix assessment tool.
Salary Expectation:
The hourly salary for the position is up to $18/hour, depending on qualifications and experience.
Full details on compensation and benefits will be discussed during the interview process.
Please email your Resume, Cover Letter, and Salary requirements to:
email protected .
Only submissions that include Resume, Cover Letter and Salary Requirements will be considered.
Please do not reach out via telephone, cold call visit, or email staff to addresses other than the above, as your resume will not be reviewed.
For your resume to be considered, you must include the title Foundation Administrative Coordinator in the subject line of your email submission.
Employment is subject to reference, education, and background validation, as well as a probationary period.
Prolanthropy is an Equal Opportunity Employer.
Foundation Administrative Coordinator P a g e 3 Job Type:
Part-time Pay:
$18.
00 per hour Schedule:
8 hour shift Ability to commute/relocate:
Florence, KY 41042:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Prolanthropy, LLC.
Florence, KY Florence, KY Part-time Part-time $18 an hour $18 an hour 4 days ago 4 days ago 4 days ago FOUNDATION ADMINISTRATIVE COORDINATOR CORPORATE Overview:
Our Purpose:
Prolanthropy exists to disrupt the archaic narrative that charitable giving must be driven by guilt and to end shame for those receiving aid from charities.
Our Niche:
We create once-in-a-lifetime experiences where our clients, donors, and recipients feel like rock stars and become fanatical followers of our managed foundations.
Prolanthropy is the largest and most successful provider of philanthropy management services in professional sports and collegiate coaching, specializing in forming and managing not-for-profit charitable foundations of professional athletes and coaches.
Corporate culture fit is of primary importance to Prolanthropy.
Our business is unique, and our success depends on having the right people on our team.
We have built a close-knit, team-focused business in an ever-changing industry.
We believe winning teams are filled with loyal, humble, hungry, and emotionally intelligent teammates.
Our corporate culture of teamwork can only exist in physical proximity, and thus, we are an in-person workplace with limited availability for remote work.
ROLE DEFINITION:
Prolanthropy is looking for a Foundation Administrative Coordinator to join our team.
This position will support the Foundation Management Team in completing tasks vital to our managed foundation's success.
This role will be key in offering administrative support for the foundation management teams through shipping logistics, accounting and finance processing, vendor onboarding and documentation, and auction fulfillment support as needed.
This is a key part-time, hourly position and will be located at the headquarters of Prolanthropy in Florence, Kentucky.
This position's exact days and hours are flexible, providing that the role is staffed at least 3 business days per work week.
This is an excellent opportunity to work within the world of philanthropic endeavors and sports management.
ROLE
Responsibilities:
Foundation Financial Transaction Approval:
Efficiently handle and process the approval of all Foundation financial transactions, such as invoices, receipts, and in-kind donations.
This includes receiving, reviewing, and processing vendor invoices and receipts promptly and accurately.
Verify the accuracy of receipt and invoice details, including pricing, quantities, and terms, to ensure compliance with company policies and contractual agreements.
Confirm that internal classing and coding of financial transactions is aligned with internal guidelines.
Foundation Vendors Onboarding:
Successfully onboard new Foundation Vendors via our standardized vendor onboarding process to expedite the integration of new vendors.
This process should include collecting essential documentation and contract terms and conducting necessary due diligence.
Foundation Financial Transaction Log Maintenance:
Maintain precise and accurate logging of FDN financial transactions into the foundations' Workbooks and databases accurately and in a timely manner.
Maintain complete and organized digital documentation of financial records for easy retrieval and reference.
Foundation Shipping and Logistics:
Execute the seamless, cost-effective movement of Foundation goods and materials by working with our shipping vendors and recipients to meet expectations.
Shipping Auction Items:
Successfully execute the internal shipping of tangible auction items to winners by collaborating with our Auction Fulfillment Manager to quickly ship tangible auction items.
FOUNDATION ADMINISTRATIVE COORDINATOR MUST:
Possess personal qualities with demonstrated experiences that match the Core Values of the company Adopt and use Entrepreneurial Operating System (EOS) as a management system for projects and team members Be a self-starter that possesses strong business acumen with problem-solving skills Possess strong administrative, planning, and communication skills Work well under pressure, and possess excellent time-management and organizational skills Demonstrate excellent written and verbal communication skills with an ability to convey information concisely and accurately to a variety of constituents Be organized with attention to detail and tenacity to complete tasks on a tight schedule Foundation Administrative Coordinator P a g e 2 Demonstrate the ability to work well in a team environment; be a team player who can take and give direction and works well in a fast-paced environment; ability to deliver effective turnkey solutions in a limited timeframe Ability to work independently and prioritize tasks in a fast-paced environment Take ownership of multiple projects at once
Qualifications:
1-2 years equivalent work experience in an administrative support role Track record of administering shipping in a high-volume environment Be familiar with financial terminology and accounting terminology Proficiency in all Microsoft Office platforms, especially Excel QuickBooks familiarity is a plus Be legally qualified to work in the United States Will consent to a pre-employment background check, including education and work history verification, as well as a criminal background check Be able to lift up to 30 lbs.
without discomfort.
Prolanthropy utilizes the DISC Model and The Six Types of Working Genius Assessment, which assesses current staff and candidates' strengths, weaknesses, and personality types.
Candidates should be familiar with these assessment tools and be prepared to take one or both if selected for an interview.
The candidate may also be asked to take the Tri-Metrix assessment tool.
Salary Expectation:
The hourly salary for the position is up to $18/hour, depending on qualifications and experience.
Full details on compensation and benefits will be discussed during the interview process.
Please email your Resume, Cover Letter, and Salary requirements to:
email protected .
Only submissions that include Resume, Cover Letter and Salary Requirements will be considered.
Please do not reach out via telephone, cold call visit, or email staff to addresses other than the above, as your resume will not be reviewed.
For your resume to be considered, you must include the title Foundation Administrative Coordinator in the subject line of your email submission.
Employment is subject to reference, education, and background validation, as well as a probationary period.
Prolanthropy is an Equal Opportunity Employer.
Foundation Administrative Coordinator P a g e 3 Job Type:
Part-time Pay:
$18.
00 per hour Schedule:
8 hour shift Ability to commute/relocate:
Florence, KY 41042:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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